Terms

TERMS OF TRADE

Maytac International Partners Ltd

1. INTRODUCTION

These Terms of Trade ("Terms") govern your access to and use of our website (the "Website"), as well as any inquiries, orders, or transactions conducted through or in relation to the Website. By accessing or using our Website, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our Website.

These Terms should be read alongside any specific sale or purchase contract entered into between Maytac and a buyer. In the event of any conflict between these Terms and a specific contract, the specific contract shall prevail.

2. ABOUT MAYTAC INTERNATIONAL PARTNERS LTD

Maytac International Partners Ltd is an agribusiness company engaged in the marketing and export of Kenyan coffee. We are committed to delivering consistently high-quality specialty-grade coffees from Kenya's leading cooperatives and production regions.

We operate in compliance with the regulatory framework established by the Agriculture and Food Authority (AFA) - Coffee Directorate, the Nairobi Coffee Exchange (NCE), and all applicable Kenyan laws governing coffee marketing and export.

3. PRODUCTS AND QUALITY

3.1 Coffee Offerings

We market and export Kenyan coffee of various grades, including specialty-grade Arabica coffees from renowned growing regions across Kenya.

3.2 Quality Standards

All coffee offered for sale through our Website is subject to quality analysis and inspection by the relevant regulatory authorities in accordance with Kenyan law. Detailed specifications, including grade, screen size, moisture content, and cupping scores, will be provided in the respective product descriptions and sale contracts.

3.3 Samples

Upon request, samples of coffee may be provided to prospective buyers for quality assessment. Sample requests are subject to availability and may be subject to applicable charges.

4. ORDERS AND CONTRACTS

4.1 Inquiries and Quotations

All inquiries submitted through our Website or via direct communication constitute expressions of interest and do not create a binding contract. Formal quotations provided by Maytac are valid for the period stated therein and are subject to availability of the specified coffee.

4.2 Contract Formation

A binding contract for the sale of coffee is formed only when:

The buyer and Maytac have agreed in writing on the key terms (including grade, quantity, price, shipment, and payment terms);
A direct sales contract is executed in the format prescribed by the Agriculture and Food Authority; and
The contract is lodged with the Authority for registration and approval, where required by law.

4.3 Regulatory Compliance

All coffee exports are subject to the regulatory requirements of the Agriculture and Food Authority - Coffee Directorate, including but not limited to:

Quality analysis and inspection;
Issuance of inspection certificates;
Export clearance;
ICO certificates; and
KEPHIS certification.

Maytac shall assist with obtaining all necessary clearances and certifications. The buyer shall cooperate fully in providing any information or documentation required for these purposes.

5. PRICING AND PAYMENT

5.1 Pricing

All prices are quoted in United States Dollars (USD) unless otherwise stated. Prices are based on the applicable Incoterms® agreed in the contract (e.g., FOB Mombasa, CIF, or C&F).

Prices are subject to change without notice prior to the formation of a binding contract. Once a contract is executed, the price is fixed as stated in the contract.

5.2 Payment Terms

Payment terms shall be as specified in each sale contract. Common payment arrangements include:

Telegraphic Transfer (T/T): Typically requiring a deposit (e.g., 30% upon contract execution) with the balance paid prior to shipment or upon presentation of shipping documents;
Letter of Credit (L/C): Irrevocable, confirmed, and transferable Letters of Credit at sight, subject to agreement; or
Such other terms as may be agreed in writing between the parties.

5.3 Full Payment Before Shipment

In accordance with Kenyan coffee export regulations, the overseas buyer shall remit full payment before shipment is undertaken. Maytac reserves the right to withhold shipment until full payment has been received and cleared.

5.4 Bank Charges

Bank charges incurred in Kenya are typically for the account of the seller, while charges incurred outside Kenya are for the account of the buyer, unless otherwise agreed.

6. SHIPMENT AND DELIVERY

6.1 Incoterms

Shipment terms shall be specified in the sale contract and shall be governed by the Incoterms® 2020 rules or such other applicable trade terms as agreed between the parties.

6.2 Shipping and Logistics

Maytac shall appoint agents for purposes of logistics and other processing requirements related to coffee exports, where applicable. We work with reputable shipping lines and freight forwarders to ensure timely and secure delivery.

6.3 Insurance

Insurance coverage shall be as specified in the sale contract. Where CIF terms apply, insurance shall be arranged by Maytac. Where FOB terms apply, insurance shall be the responsibility of the buyer.

6.4 Shipment Weight

Coffee is typically traded in 60kg bags. Shipment weights and quantities shall be as specified in the contract, subject to customary industry tolerances.

7. TITLE AND RISK

Title to and risk of loss or damage to the coffee shall pass from Maytac to the buyer in accordance with the Incoterms® specified in the sale contract. In the absence of a specified Incoterm, title and risk shall pass upon delivery of the goods to the carrier at the port of shipment.

8. INSPECTION AND ACCEPTANCE

8.1 Pre-Shipment Inspection

All coffee consignments are subject to inspection by the Agriculture and Food Authority - Coffee Directorate prior to export to ascertain quality, quantity, and value.

8.2 Buyer's Inspection

Buyers may, at their own expense, arrange for independent inspection of the coffee prior to shipment, subject to reasonable notice and coordination with Maytac.

8.3 Claims

Any claims regarding quality, quantity, or condition of the coffee must be submitted in writing within the timeframes specified in the sale contract. Claims shall be supported by appropriate evidence, including surveyor's reports and samples where applicable.

9. FORCE MAJEURE

Neither party shall be liable for any failure or delay in performing its obligations under any contract to the extent that such failure or delay is caused by circumstances beyond its reasonable control, including but not limited to: acts of God, war, terrorism, civil unrest, strikes, lockouts, governmental actions, export or import restrictions, embargoes, fire, flood, drought, epidemic, pandemic, or failure of carriers or suppliers.

The party affected by a force majeure event shall promptly notify the other party and shall take all reasonable steps to mitigate the effects of the event. If the force majeure event continues for more than sixty (60) days, either party may terminate the affected contract without liability.

10. GOVERNING LAW AND DISPUTE RESOLUTION

10.1 Governing Law

These Terms and all contracts entered into through or in connection with this Website shall be governed by and construed in accordance with the laws of the Republic of Kenya.

10.2 Dispute Resolution

Any dispute arising out of or in connection with these Terms or any contract for the sale of coffee shall be resolved as follows:

Negotiation: The parties shall first attempt to resolve the dispute amicably through good faith negotiations.
Mediation: If the dispute cannot be resolved through negotiation, the parties shall refer the matter to mediation in accordance with Kenyan law.
Arbitration: If mediation is unsuccessful, the dispute shall be referred to arbitration in Nairobi, Kenya, in accordance with the Arbitration Act of Kenya or such other arbitration rules as may be agreed by the parties.
Jurisdiction: Each party agrees to submit to the exclusive jurisdiction of the courts of Kenya for any dispute that cannot be resolved through the foregoing mechanisms.

11. WEBSITE TERMS OF USE

11.1 Ownership and Use of Content

All content on this Website, including text, images, graphics, logos, and software, is owned or licensed by Maytac International Partners Ltd and is protected by copyright and other intellectual property laws. You may not copy, reproduce, modify, or distribute any content from our Website without our prior written consent.

11.2 User Conduct

You agree to use our Website only for lawful purposes and in a manner that does not infringe the rights of, or restrict or inhibit the use and enjoyment of, the Website by any third party. You must not use the Website to upload or transmit any unlawful, threatening, abusive, defamatory, obscene, or otherwise objectionable material.

11.3 Links to Third-Party Websites

Our Website may contain links to third-party websites. We are not responsible for the content or privacy practices of any such third-party websites. You should review the terms and conditions and privacy policies of any third-party websites that you visit.

11.4 Disclaimers and Limitations of Liability

The Website and its content are provided "as is" without warranty of any kind, either express or implied. To the fullest extent permitted by law, Maytac shall not be liable for any direct, indirect, incidental, special, or consequential damages arising out of or in connection with the use or inability to use the Website or its content.

11.5 Indemnification

You agree to indemnify and hold Maytac International Partners Ltd harmless from any claims, losses, damages, liabilities, and expenses (including reasonable attorneys' fees) arising out of or in connection with your use of the Website, your violation of these Terms, or your violation of any rights of another.

12. PRIVACY

Maytac International Partners Ltd respects your privacy. Any personal information collected through our Website will be handled in accordance with our Privacy Policy and the applicable data protection laws of Kenya, including the Data Protection Act, 2019.

13. MODIFICATIONS

We reserve the right to modify these Terms at any time. Changes will be effective immediately upon posting on the Website. Your continued use of the Website after any changes constitutes your acceptance of the revised Terms. We encourage you to periodically review these Terms for any updates.

14. CONTACT INFORMATION

If you have any questions, concerns, or inquiries regarding these Terms of Trade or our coffee export services, please contact us at:

Maytac International Partners Ltd
Africa Riet, Karen, Nairobi, Kenya
Email: info@maytacinternationalpartners.co.ke
Tel: +254737 600 800

These Terms of Trade were last updated on ……… 2026.

APPENDIX: KEY REGULATORY REFERENCES

These Terms of Trade are informed by and intended to operate within the framework of the following Kenyan legal and regulatory instruments:

The Crops Act, No. 16 of 2013
The Crops (Coffee) (General) Regulations, 2019
Agriculture and Food Authority (AFA) - Coffee Directorate Direct Sales Guidelines
The Coffee Act and subsidiary legislation
Nairobi Coffee Exchange (NCE) auction and trading rules

Disclaimer: These Terms of Trade are provided for informational purposes and do not constitute legal advice. Maytac International Partners Ltd recommends that all parties seek independent legal advice regarding their specific transactions and contractual arrangements.

These terms apply as of August 2026.

TERMS OF TRADE

Maytac International Partners Ltd

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